General Rules and Regulations for Exhibiting and Exhibit Requirements:
All booth arrangements shall confirm in all respects to the dimensions and height requirements as specified by producer. Booth height shall not exceed 10’ from the floor without prior written permission from show management; booth size cannot exceed the space contracted. Exhibits shall be arranged so as not to obstruct the general view or access to surrounding displays, aisles, or public space within the exhibit facilities. If you require end of the aisle space, there is an additional charge and must be contracted in advance.
Your rental space is for the space only. . You will be responsible for electric, tables, chairs, lights, drapes, stanchions, or any other equipment you might require for your booth. All booths must be completely finished on the back. If an exhibit requires draping on the rear, you will be billed for the additional materials. Pop-up Tents or other non-fire retardent materials covering exhibit top are not permitted – no exceptions.
In some instances, union contracts mandate that they have the sole responsibility for installation and removal of your display. All labor for the installation and removal of exhibitor’s display is the responsibility of the exhibitor; however, exhibitor understands that they may not be able to perform the work. Exhibitor is responsible for payment of contracted union labor according to the terms and regulations set down by the local union having jurisdiction.
No sale of merchandise, i.e. pictures, T-shirts, programs, calendars, comic books, patches, emblems, etc., concerning feature attractions, celebrities or related movies, television shows and associates is permitted. A comprehensive list of items sold must be submitted at least (2) two weeks prior to move-in date. The management reserves the right to determine all materials sold. Exhibitors must honor all building concession rights; the building management has the final say and the show management and exhibitor must accept their decision. Selling weapons of any kind (i.e. guns, knives, tasers, etc.) is strictly prohibited.
Certain trademarks and copyrights are the property of Championship Auto Shows, Inc. and its divisions and/or partners and cannot be reproduced in any manner on any merchandise, souvenir items or apparel by anyone other than Championship Auto Shows, Inc. or its divisions. Exclusive rights on the following words pertaining to the event are the sole property of Championship Auto Shows, Inc.: “AUTORAMA, AUTO-RAMA, WORLD OF WHEELS, HOT ROD SHOW WORLD, SHOW AND STREET WORLD, CHAMPIONSHIP AUTO SHOWS, INC.” Additionally, the use of the terms “OFFICIAL, ANNUAL, OFFICIAL SOUVENIR, or COMMEMORATIVE” with items sold at the show is strictly forbidden without written approval from the producer.
Demonstrations & Merchandise:
No demonstrations or solicitations shall be permitted outside of the exhibitor’s assigned space. Distribution of any printed matter, samples or other articles shall be restricted to within the confines of the exhibitor’s booth. Exhibitors shall not have or operate any display that is the source of objectionable merchandise or acting, or interfers with surrounding displays, including signs, lights, volume of noise, and costuming of exhibit personnel. Producer or appointed representative has the final authority. Only those products listed on the contract will be eligible for sales or samples.
Nothing shall be tacked, nailed, screwed or otherwise attached to drapes, columns, walls, floors or other parts of building or furniture.
Show management provides 24 hour guard service for surveillance of the premises; however, the exhibitor is responsible for their own products. It is highly recommended that product, not secured, be removed when the display is not occupied.
All booths must be at the show venues during the scheduled move-in times; however, this time will vary from show to show and it is the responsibility of the vendor to verify the time for each event. Space will not be held past scheduled move-in times unless prior arrangements are made with show management. Move-in is not allowed on Friday.
Move-out will begin after trophy presentation has been completed on Sunday night. No one will be allowed to tear down or leave the building until that time unless permission is obtained from the producer. All exhibitors must be cleared from the building facilities Sunday night, unless permission to stay has been obtained from building management and given to show management.
Exhibitors will be allowed into the building one hour prior to opening each day. Always check with the show manager/chairman to be sure of schedule opening time each day. The hours differ from show to show.
Please keep your booth area neat. Rubbish should be swept into the aisle before leaving each night.
Sub-contracting of space is absolutely prohibited.
If you wish a car(s) in your exhibit space to be in competition, a separate application must be submitted to the show chairman.
No animals of any kind are permitted without written approval from show producer at least two (2) weeks prior to move-in date.
Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire/safety/health, together with the rules and regulations of the operators and/or owners of the property wherein the shows are held.
Neither Championship Auto Shows, Inc., its divisions, partners, affiliates, their officers, agents, employees, their families, and other representatives shall be held liable for, and the same are hereby released from accountability for any damages, loss, harm or injury to the person(s) or property of the applicant or any of the officers, agents, employees, their families, and other representatives, resulting from theft, fire, water, accident, or any other cause.
Any cancellation must be given two weeks prior to the opening day of the show. Phone calls will be accepted with a follow-up letter forthcoming from the exhibitor. If any event is canceled less than two weeks from the opening day, deposits are forfeited. In the event that exhibitor fails to make a show and does not notify the show management, exhibitor will be canceled from the balance of the season.